This is a volunteer position.

 

The RTMF Operations Director is responsible for ensuring the festival site and systems run smoothly. They work closely with many other board members, especially directors responsible for Volunteers, Vendors, Harm Reduction & Safer Spaces, Technical, and the chair(s). They are the primary contact for the festival site owners as well as all site suppliers. They lead festival set-up and tear-down and play an active role in recruiting and supporting on-site paid festival managers. 

 

RTMF values inclusion and operates with a strong commitment to safer spaces and anti-oppression. This opportunity is open to all and we encourage folks from diverse communities and backgrounds to apply. Preference will be given to BIPOC (Black, Indigenous, People of Colour) applicants, as well as Two Spirit, trans, non-binary people and women. If you require accommodation to apply, let us know how we can support you.
 

ROLE REQUIREMENTS
 

Time commitment estimates:

• Monthly Board meetings - 1.5 hours meeting plus 1-2 hours prep or follow-up per month 

• Additional board meetings in the festival period (June - August), plus potential board retreat or prep weekends. These are awesome times to do a lot of planning, prep, organizational development, and have fun together!

• Increased time connecting with and confirming suppliers in the lead up to the festival.

• Several site visits to check inventory, site needs, etc.

• Set-up weekend (weekend before the Festival)

• Prep days ahead of the festival (typically at least Wednesday - Friday)

• Festival - Full time on site for at least Friday - Sunday. 

 

RTMF Directors must:

• be 18 or older, a Canadian citizen, and not in a state of bankruptcy.

• be an RTMF Board Member in good standing, which can take place after the interview and hiring process concludes! (this requires a $25 annual fee).

• uphold the purpose and values of RTMF. See our “Safer Spaces” policy.

 

DETAILED ROLES AND RESPONSIBILITIES 

 

Operations Responsibilities

• Estimate all site and supplier expenses and integrate into the overall festival budget process, led by the Finance Director

• Ensure the land agreement with the festival site owners is in place and connect with the site owners about site prep and any concerns

• Secure event insurance and ensure that operations comply with the policy  

• Working with the chair(s), Admin & Volunteer Directors, recruit, select, and onboard the paid Festival Managers. You and the Volunteer Director will be their primary contacts during the festival.

• Source and confirm all major site suppliers:

  • First aid

  • Water

  • Toilets

  • Site construction or electrical, if required

  • Transportation

  • Materials & equipment such as: walkie-talkies, tents, lights, etc.

• Work with other directors to source and purchase other supplies or contractors, such as:

  • Volunteer crew supplies (Volunteer Director)

  • Ticket sales system and on-site check-in supplies, such as attendee wristbands (Finance & Volunteer Directors)

  • RTMF Merchandise (Vendor Director and Creative Director)

  • Roy G Biv Grill (RTMF food vendor) supplies and equipment (Vendor Director)

  • ATM (Finance Director)

  • Miscellaneous supplies or materials

• Lead festival setup including:

  • Confirming the site layout with other directors and the site owners

  • Develop a set-up plan outlining all tasks and responsibilities of the set-up crew

  • Work with the Volunteer Director to recruit a team of volunteers to support set-up, site needs during the festival, and tear-down

  • Lead the festival set-up weekend and tear-down following the end of programming on Sunday

• Ensure festival supplies are adequately inventoried and stored

 

Board Duties

• Participate as a member of the RTMF Board of Directors 

  • Enthusiastically attend board meetings as needed throughout the year 

  • Collaborate with fellow board members to ensure other elements of the festival are managed and maintained

  • Offer opinions and vote on board topics

  • Ensure quality of the festival from an operations-, safety-, and logistics-focused perspective is not compromised

• Board terms typically start with a training period where incoming members can shadow outgoing members, then a normal term is 3 years. Board members can serve 2 consecutive terms before stepping down for at least one year. 

 

To apply

Please send a resume and letter or paragraph indicating why you’re interested and why you’re a good fit. Please send them to  admin@rainbowtroutmusicfestival.com by January 31, 2024. Include “Operations Director Nomination” in your subject line. 

 

If you have questions before applying, don’t hesitate to send to the admin address above.
 

The Board of Directors will evaluate all applicants and contact finalists for an interview. The selected applicant will be approved by Board decision, to be ratified at a future Annual General Meeting.

 

Thanks for your interest!